OBJECTIVE:
Executive Administrative Assistant with over 10 years experience seeking
position that will utilize my top notch customer service, word processing, data
entry and people skills, comprehensive planning, organizational, developmental,
coordination, reporting generating and tracking.
A highly organized and detail-oriented Executive Assistant with 10 years'
experience providing thorough and skillful administrative support to senior
executives
Experienced in coordinating logistics for local and national events, trade
shows, exhibits, conferences, sponsorships, and fundraiser solicitation for large
construction company on behalf of executives
Travel coordination domestic and international (AMEX Res-X) and Online
travel sites
Reconciling Expense Reports
Industries: Commercial Construction, Investment, Transportation, Medical,
Mortgage, Retail
Hospital environment Administration, Oncology, Pediatrics, Diabetes
Endocrinology, Ophthalmology
Providing administrative assistance to physicians, nurses, case managers
Experienced in coordinating purchasing activity, negotiation, and consulting
IS department in computer hardware and software purchases; handling domestic
travel arrangements
Creating and generating customized reports; Importing/Exporting via
Databases/Excel/Word/Mail Merges
Marketing RFPs/Proposals (Word and InDesign); Editing, Proofreading
Compliance Forms /Process AIA Documents / Compile Project Profiles / Internet
Research
Computer skills: Heavy Word Processing, Microsoft Office Programs: Word,
Excel, PowerPoint, InDesign, PageMaker and various other presentation software
applications; Cosential DB
Customer service and sales to retailers; military store buyers; resolved
difficult customer/manufacturer
PROFESSIONAL EXPERIENCE
TEMPORARY ASSISTANT July 2007-September 2007
ADMINISTRATIVE ASSISTANT October 2006-June 2007
PIMCO Credit Research Department Newport Beach, CA
Pacific Investment Management Company is one of the largest specialty fixed
income managers in the world, with more than $692 billion in assets under
management.
Assisted 15 Credit Research Analysts/VPs/backup assistant to Portfolio Mgrs.
Coordinated domestic and international travel, visas, passports
Reconciled expense reports for domestic and international travel (incl. hotel
and rental car arrangements)
Internet research (S&P, Moodys, Fitch)
Tracked all credit research documents
PowerPoint presentations quarterly forums
Scheduled and setup for Brokers/Investors' Road Shows
Greeted and provided customer service to clients
ADMINISTRATIVE ASSISTANT May 2003-June 2006
JE DUNN CONSTRUCTION GROUP Marketing Department Kansas City, MO
HEALTHCARE GROUP CENTERS OF EXCELLENCE
JE Dunn Construction ranks 10th of top 400 contractors & 4th largest healthcare
builder in the nation.
Right-hand assistant to Vice President of Marketing and Exec. Vice President
over Healthcare/Operations
Coordinated company participation in rural, national and local marketing
conferences, trade shows, exhibits, sponsorships, formal dinners and auctions;
acquired prime booth spots for exhibits
Coordinated National Healthcare Conference with 16 construction division
offices for the Executive Vice President of Healthcare. Entailed negotiations
with hotels and all catering arrangements; coordinate arrangements for 150+
attendees and guest speakers
Coordinated extensive travel arrangements (AMEX RES-X) (Incl. hotel and rental
car arrangements)
Reconciled expense reports
Tracked business development opportunities - importing/exporting
Provided administrative support to Director of Life Sciences and
Preconstruction Vice President
Processed expense reports; initiate check requests; conduct Internet research
Acted as liaison between Vice President of Marketing and Executive Vice
President of Healthcare senior executives, staff direct reports and
administrative staff
Marketing Requests for Proposals: Composed, edited, proofread (InDesign)
Composed correspondence on behalf of VP of Marketing and Business Development
Processed AIA Documents for marketing proposals 2003
Solicited funds on behalf of VP of Marketing, Sr. VP of Operations and company
for large charity event
INDEPENDENT SALES REPRESENTATIVE November 2001-June 2003
STANCIL & STANCIL SALES Overland Park, KS
Stancil & Stancil Sales was a home-based business that provided sales
representation for 30+ gift manufacturers and rep companies.
Grew accounts; established new product lines, and maintained customer
relationships
Scheduled appointments with retail and military store buyers
Face to face presentations with buyers
Serviced multiple lines to varied small market retailers
Selling; upselling; cold calling
Took product stock inventory; merchandised and set displays
Point of contact for customers and manufacturers
Resolved customer service problems
Traveled extensively to retail stores in Kansas and W. Missouri; Covered
military bases in four states
* Accomplishment: Turned sales territory from $0 to $100,000 in first 4
months
EXECUTIVE STAFF ASSISTANT March 1998-November 2001
KCATA Kansas City, MO
The Kansas City Area Transportation Authority is an interstate agency of
Missouri and Kansas and is responsible for public transportation of seven
counties.
Right-hand assistant to General Manager and Board of Commissioners
Quality control for board agendas and committee packets
(composed/edited/proofread/shipped)
Attended board meetings and composed up to 40-page minutes
Prepared reports for General Manager and Board Chairman
Tracked DBE participation and legal expenses
Coordinated travel, rental car and hotel arrangements
Reconciled expense reports
Composed General Manager's and Board Chairman's correspondence
Liaison between General Manager/executive directors, city, state and national
representatives
Supervised secretary and temporary clerical staff
Scheduled meetings and coordinated events
Member of Board Support Subcommittee
Attended Board of Commissioners conferences held in conjunction with Board
Support Subcommittee workshops
Planned with General Manager and coordinated KC Royals Ambassador events
TRAINING: Customer Service and Supervisory Training; Business Writing; Time
Management; Extensive Computer (MS Office: Word, Excel, PowerPoint, Outlook; MAC:
Word, Excel, Cosential Database, FileMaker Pro, PageMaker) InDesign for marketing
proposals; LOTUS; Word Perfect |
