Mary Ann Wolcott
951-371-6785
Corona, CA 92880 

Professional Profile

Highly competent professional with extensive administrative management
experience and ability to handle accounts payable, purchasing, and property
management. Known for exceptional organizational skills and the ability to manage
multiple projects simultaneously. Skilled at communicating effectively with all
levels of the organization and staying flexible with constantly shifting
priorities.

Employment History

Procurement/Office Assistant May - June 2009
Abigail Abbott on assignment to Amectrans, Inc. Gardena CA
 * Coordinate and established filing systems for Office, Accounting, Corporate
and all Procurement
 * Managed all Procurement, setting up requests for quotes for manufacturing
parts, track all incoming quotes, tracking costs from each vendor, recording the
status of all quotes
 * Answer and coordinated all incoming phone calls

Administrative Specialist/Facilities Manager 1992-2007
Boyle Engineering, Newport Beach CA
 * Purchased all supplies for offices in three locations, building relationships
with vendors and securing best prices.
 * Coordinated maintenance and improvements for aging 85,000 sq. ft. facility,
managing a maintenance budget of up to $500K per year. Secured bids and provided
oversight on all major building and maintenance projects.
 * Maintained outside storage of project files, ensuring security and
availability of confidential information.
 * Managed petty cash, building door key logs, maintenance and operation of
office equipment.
 * Processed all payables for Newport, Ontario and Encino facilities. Managed
payables associated with supplies, maintenance, and equipment leases, ensuring
accuracy and proper coding to prevent unnecessary or duplicate payments.
 * Produced essential monthly cost reports for overhead expenditures.
 * Acted as liaison between Boyle and other building tenants, issuing security
keys, making telephone changes, adding signage, and keeping building well
maintained outside and inside.
 * As Security System Administrator, maintained access portion of security
system. Handled coded entrance keys, both for temporary and permanent access.
Collaborated with vendor to investigate repetitive alarms or malfunctions, viewed
all cameras daily to ensure functionality, coordinated door repairs to eliminate
malfunctions, and replaced videos and battery backups when appropriate.
 * Produced comprehensive cost analyses for reproductions billed to clients,
factoring in paper costs, copy counts, equipment lease and maintenance costs.

Prior Employment
Assistant Office Manager
Aggressive Engineering Corp., Anaheim, CA 1982-1988
 * Collaborated on bookkeeping, using customized accounting software.
 * Managed biweekly payroll for 30 employees. Deposited funds in business
accounts.
 * Handled all inventory, maintaining appropriate supply and monitoring costs.
Ensured raw materials were in supply to handle orders, and informed owners of
specific amounts to be acquired.
 * Managed shipping and mailing, and organized all incoming mail.
 * Created invoices and mailed to clients.
 * Worked with Quality Assurance Manager on all issues of quality. Updated
Quality Assurance manual and input it into system.
 * Answered all incoming calls and routed to proper personnel.

Department Assistant, QA Engineering Department
Northrop Corp. Pico Rivera, CA 1982-1988
 * Attained Secret classification working on specifications, proposals,
engineering reports, technical memorandums, and QA inspection reports.
 * Managed the Classified Material Station including monitoring proper
destruction of material.
 * Made complex travel arrangements for 35 personnel.
 * Scheduled meetings, provided agendas, notified participants, and arranged
venues.
 * Screened department correspondence and distributed to proper personnel. Made
sure classified information was logged and signed by designated personnel.
 * Handled copying of classified information brought to secured stations, and
was accountable for proper distribution.
 * Answered telephones and distributed messages for department management.

Training and Awards

Achieved commendation from Security Audit Department of the U.S. Air Force for
excellent performance in operating a Classified Substation, and for effectively
initiating a monthly audit.

Achieved U.S. Air Force Secret Clearance.

County and Federal Civil Service Exams

Various computer courses