Tracy Fleming
Washington, DC 20003
443.670.6225
PROFILE Skilled and dedicated professional with over 16 years of experience as
an innovative, forward thinking efficient and effective Executive Assistant that
offers significant experience in self-directed positions requiring
professionalism, effective support, confidentiality, consistent attention to
detail with secretarial, and administrative abilities. Proven interpersonal
communications and multitasking skills with extensive experience in the
coordination, planning, and support of daily operational functions. Adaptable
team player and leader with the ability to garner respect and cooperation of
staff to accomplish goals and objectives. Thrives in changing work environment
with the willingness to learn and teach newly acquired skills.
SUMMARY OF QUALIFICATIONS ? Demonstrated capacity to provide comprehensive
support for executive-level staff
including scheduling meetings, coordinating travel, purchasing supplies,
drafting letters, proven accuracy, resourcefulness, and member-service skills,
file management and storage, phone and personal reception, mail processing,
scheduling for internal and external
meetings, equipment repair coordination, maintenance of corporate account
statement; possesses the willingness to take initiative to make improvements,
enhance departmental efficiency, solve problems and deal with change effectively
managing all essential tasks
while maintaining professionalism and confidentiality in all situations.
? Proven track record of accurately completing research, reporting, information
management, marketing, and business-development efforts within budget
requirements.
? Adept at developing and maintaining detailed administrative and procedural
processes that reduce redundancy, improve accuracy and efficiency, and achieve
organizational objectives.
? Highly focused and results-oriented in supporting complex, deadline-driven
operations, able to identify goals and priorities and resolve issues in initial
stages.
? Performs secretarial functions including preparing expense reports,
itineraries, walking directions, PowerPoint presentations, correspondence, and
background materials.
? Proficient in all Microsoft Office Applications, CD/DVD Copy Software,
Intranet, IExpense, Lexus-Nexus, Internet Explorer, working knowledge of IMIS
membership management program, internet research, and Windows operating systems.
P0ROFESSIONAL EXPERIENCE 2006 ? Present UniStar Nuclear Energy, LLC
Baltimore, MD
Executive Assistant to the President and CEO
Executive Assistant to high-profile President & CEO responsible for the
resurgence of Nuclear Renaissance in the U.S.: responsibilities include but are
not limited to maintaining and managing his professional and personal calendars,
scheduling appointments, organizing and managing CEO?s office and filing system,
completing his expenses through Iexpense, negotiating hotel, catering, and event
contracts ; producing Power Point presentations for internal and external
corporate meetings, maintains and manage his contacts through outlook, organizes
department travel both domestic and international. Liaison to the Board of
Directors, Advisory Boards; interacts with high-profile government officials at
the NRC, Union and Building Trade Association Leaders. Assisted with the initial
study and implementation UNE Business Executive Support Team (BST), and appointed
as the Team leader; Coordinates and directs all overflow of administrative work
through the BST, created and implemented the Orientation & Success Guide for UNE
Assistants which included a New Hire Checklist, in addition I make informed
executive decisions on behalf of the President and CEO while keeping the CEO?s
direct reports well informed working closely as a team.
2001? 2006 Independent Sector Washington, DC
Executive Assistant to the President and CEO
Promoted to the Executive Assistant to high-profile President & CEO in the
Nonprofit Sector: responsibilities included but were not limited to maintaining
her professional and personal calendars, scheduled meetings, organized and
managed CEO?s office and filing system, completed expense reports, negotiated
hotel and catering contracts, produced Power Point presentations for internal and
external meetings, maintained contacts in outlook, created and organized all
department travel arrangement for both domestic and international travel.
Liaison to the Board of Directors; interacted with organization members, as well
as high-profile government and Nonprofit sector Leaders. In addition, supported
VP of Communications: maintain proposal records and MS outlook calendars; edited,
typed and distributed technical documents; coordinated meetings and events: room
set-up, visual aids and catering; coordinated and directed overflow with other
assistants and department staff working closely as a team.
1997 ?2001 Independent Sector Washington, DC
Executive Assistant to the Executive Vice president of Research
Executive Assistant to high-profile Vice president of Research: directed
administrative and project support efforts. Conducted in-depth
business-development research and compiled results for review by research team.
Developed presentations and scheduled all internal and external executive-level
meetings and travel, both domestic and international. Prepared bi-weekly time,
expense, and travel reports. Managed invoicing and billing process. Coordinated
and managed a bi-yearly Forum that attracted over 200 participants.
1992 ? 1997 United States Telephone Association Washington, DC
Executive Assistant to the Executive Vice president of Technical Disciplines
Heavy client contact and coordination of appointment calendar as well as making
all travel arrangements for EVP. Coordinated meetings, conferences, retreats,
travel and other executive functions, performed administrative duties such as
answer telephones; distribute incoming mail and correspondence; type, edit, and
review documents. Input employee time and pto/vacation request into payroll
database and submit for approval on bi-weekly basis. Designed and prepared
brochures and save the date post cards for our annual Trade show. Provided
Leadership/Mentoring to support staff, schedule new company visits and maintain
electronic filing system. Drafted office documents such as letters, reports, and
presentations as needed. Assisted in maintaining office equipment and purchases.
Traveled extensively with our Events management department assisting as Senior
admin coordinator of our Trade show that attracted over 30,000 participants.
EDUCATION 1985 ?1987 Dorethea B. Lane Technical College, Alexandria, VA
A.A.S, Office Administration
2001 ? George Washington University, Washington, DC
Accelerated Professional Certificate Program, Professional Event Management -
Certificate
PROFESSIONAL AFFILIATIONS International Association for Administrative
Professionals (IAAP) ? Capital Chapter, member since 1995
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