Kathy Williams
Waterboro, ME 04087
H: [Send email to request phone number] 47-2633; C: [Send email to request phone number] 04-4035
F: 1-888-875-6989
[Send email using form at bottom]
SKILLS SUMMARY:
Excellent computer skills-MS Word Excellent Customer Service
skills to include
Practice Studio, QuickBooks Pro, Act, both internal and external customers,
Lifeware 2000, ADP, Zirmed & Infinedi and vendor relations
Outlook Express, Preview for Windows Typing skills 62 w.p.m.
Strong attention to detail and follow Financial/mathematical skills,
through, results oriented AP/AR, payroll, bookkeeping, etc.
Ability to manage multiple priorities, Spreadsheet creation and maintenance
deadlines, and personalities
Employee training/Supervisory/HR
Work independently or with a group Excellent work ethic
EXPERIENCE:
Confidential: 07/08-present
Accounts Payable/Administration, Duties include payroll processing (45
employees) entering invoices and costing to appropriate jobs, A/P & A/R, internet
banking, provide tax exempt information to vendors, purchase order entry, process
credit applications & tax forms, travel accommodations, order supplies, place ads
for recruitment, mail distribution, spreadsheet creation/maintenance, typing of
bids and proposals, shipping & receiving, support to Engineers and Project
Managers, end of month reports, special projects as needed.
Roy Chiropractic Center 11/07 to 07/08 (Position eliminated)
Office Manager, Duties include AR, payroll processing, insurance verifications,
claims processing for all types of insurances, tax preparation, data entry,
preparing financials, processing of all monthly reports, collection calls,
spreadsheet maintenance, cash flow management, employee training and supervision,
phone/scheduling back up, deposits, template maintenance, mail processing, etc.
Vicus Technologies, LLC (Aerospace R&D) 02/06-10/31/07 (Laid off-company out of
business)
Finance/Office Manager, Manages day-to-day financial operations of the
Kennebunk, Maine office. Coordinates/manages all aspects of the payroll function
(ADP) as well as the AP/AR function, monthly budgeting and cash flow management.
Creation/maintenance of corporate forms, database and corporate schedules,
research & preparation of itineraries. Government Contract billing/management,
preparation of subcontracts, year end tax preparation. Benefits/HR-Hiring/
Termination –Administration. New employee training, processing of compliance
documentation, legal documents and letters for the Staff Attorney, deposits, wire
transfers, reconciliations, and misc. projects as assigned.
HomeHealth Visiting Nurses 11/04-02/06
Patient Account Rep-Finance Dept, AR to include, Private Insurance, Mainecare,
and Lifeline billing, processed claims, obtained plan(s) of care and balanced
daily batches. Posted client payments, made collections calls, processed
insurance payments and denials, spreadsheet creation and maintenance, customer
service, typing of correspondence, research projects, filing, ran reports for
tracking, system back-ups, and misc. projects as assigned.
Counseling Services Inc. 11/03-11/04 (Hrs changed to some night time)
Administrative Team Secretary, Responsible for providing assistance to the Team
Psychiatrist, Nurse and (11) eleven Clinicians, scheduled client appointments,
posted patient payments and made collections calls. Processed Mainecare billing,
spreadsheet creation/maintenance, updated medical records, guided new clients
through intake process. Filed client chart information maintaining a high level
of confidentiality, answered the phones, processed end of month reports, and
misc. projects as assigned.
Mainely Newspapers, Inc. (Media) 06/03-11/03 (Not enough work to support
hours)
Bookkeeper/Administration, AR, monthly invoicing for (5) individual newspapers,
collections calls, deposits, filing, back-up phone coverage, training and
supervision of new employees, typing of correspondence, processed end of month
reports, and misc. duties/projects as assigned.
Intelligent Controls, Inc. (Petroleum Industry) 12/02-04/03 (Laid off-company
down-sizing)
Marketing Administrative Assistant, Responsible for scheduling meeting and
appointments for the Vice President of Marketing, prepared marketing reports,
customer quotes, and other materials for the marketing group, maintained files
and data bases to include travel and marketing budgets, provided back-up for
various departments as needed, assisted with order entry and shipping, internet
research, and phone coverage.
Bonney Staffing (Staffing Company) 08/02-12/02 (Temporary position)
Executive Administrative Assistant (for Tom’s of Maine) Responsible for
creating/maintaining several spreadsheets, preparation of mail merge regarding
grant, sponsorship, and donation requests. Prepared itineraries for the
President and the Consumer Development Team Leader, scheduled appointments for
the Chief Operating Officers and the President of the company, preparation of
Board books, typing of charts and notes, research projects utilizing the
internet.
Commercial Fixture & Display, Inc. (Manufacturer) 07/01-08/02 (Laid off-company
out of business)
Bookkeeper/Administrative Assistant, Responsible for all aspects of bookkeeping
and administrative support. AP/AR, reconciliation of checking and credit card
accounts, deposits, process hours, job costing, misc. tax preparation,
collections, payroll, vacation matrix, end of month reports, created and
maintained spreadsheets, shipping and receiving, purchasing, customer credits
and returns, database maintenance and inventories.
Invest Inc/JWL Finance, Inc. (Property Mgmt) 05/98-07/01 (Owners retired-moved
to Florida)
Administrative Assistant/Bookkeeper, Responsible for all aspects of bookkeeping
and administrative support. Prepared misc. legal documents (small claims, notice
to quit, evictions, etc.) Notary Public duties, prepared correspondence and
rental agreements for tenants, ran credit reports, over-saw 22 unit apartment
building, interviewed, trained and supervised new employees, prepared
advertising, created and maintained spreadsheets, AP/AR, reconciliation to
include checking and credit card accounts for three separate entities, misc. tax
preparation, deposits, wire transfers, end of month reports.
CNC Systems, Inc. (Machine Tool Sales & Service) 01/95-02/98 (Reduced hours to
part-time)
Customer Service Rep, Responsible for all aspects of Customer Service to include
processing of purchase orders, invoices, and packing slips, expedited customer
order and vendor returns, inventory control, shipping and receiving, end of week
reports, trained new employees, filled in for my Supervisor as needed, provided
back-up support for other departments as needed.
EDUCATION:
Diploma, Nokomis Regional High-Newport, ME 1982
Course of Study: Business/Secretarial
Gov-Con Solutions:
“DCAA Government Cost Accounting” 9/06
Fred Pryor Seminars:
“Finance & Accounting” 3/0
“How to Supervise People” 8/99
“How to Organize & Maintain Files & Records 10/98
“The Exceptional Assistant” 9/98
“Exceptional Customer Service” 8/98
Skillpath Seminars:
“Managing Multiple Projects, Objectives & Deadlines” 8/97
Dun & Bradstreet Seminars:
“Managerial Techniques”
“Customer Service Techniques”
PERSONAL/PROFESSIONAL:
Kat-Kan-Do Business Services 2006-present
Notary Public 1998 to present
Grant Writer (The Circle of Giving)
Bonney Staffing Employee of the Month 10/02
United Way Campaign Co-Chair CNC Systems, Inc. 1996 & 1997
Salary requirements: TBD
References available upon request
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