BARBARA MC CLUSKEY
Executive Assistant

Kansas City, Missouri | Home  [Send email to request phone number] 68.0602 | Cell  [Send email to request phone number] 96.3192 | mailto:

Bachelor's degree qualified. Seasoned executive assistant with over 10 years
experience supporting C-level or senior executives; 20 years total as an
administrative assistant. Proven ability to be confidential. Unusually strong
communication, writing, organizational, and calendaring skills. Sensitive and
responsive to client service issues. Comfortable and appropriate with executives
and associates of differing job descriptions. Veteran at developing cooperative
relationships with coworkers in multi-site, multi-state organizations. Averaged 8
years per position prior to the current economic climate. Truly enjoy my job.

EDUCATION 

Bachelor's Degree, Business Administration (Stephens College, Columbia,
Missouri)

WORK SKILLS 
COMPUTER
Types 70+ wpm
Word, Excel, PowerPoint, Access
Outlook & Lotus Notes
QuickBooks
WEBEX & Ready Talk
PeopleSoft, SharePoint
Transcription
WRITING
Excellent grammar
Editing (AMA, APA style manuals)
Business correspondence
Medical terminology
Research
Brochure composition

OTHER EXPERIENCE
Proven to be Confidential EA
Meeting planning
Office manager
PROFESSIONAL HISTORY 
Strategic Financial Strategies, Kansas City, MO (part-time) 7/2011 to Present
Executive Assistant to the President
 * Create cost reports & summaries using CPT codes, RVUs, & census to analyze
best financial scenario for a rural health clinic. By definition components
include geographic practice indexes, malpractice costs, & more
 * Research designated rural health clinic counties, prospective clients, and
more
 * Create data analyzing rural health clinic hours, electronic health record
incentives, & fee-for-service hours
 * Loaded and established client & banking accounts in QuickBooks; tracks A/R &
A/P
 * Wide range of administrative tasks and priorities

CareEntrust, Kansas City, MO [CareEntrust closed business 7/16/2010] 4/2009 to
7/2010
Administrative Executive
 * Executive Assistant for the CEO
 * Supported Board of Directors (min. 6 meetings per annum) & its Executive
Committee; coordinated small meeting & Board meeting logistics; prepared minutes,
materials; sent out meeting requests, reminders, agenda, & materials in advance
 * Board of Directors (20+ Directors) included Sprint, Polsinelli, KC Federal
Reserve, Polsinelli, Lockton,
JE Dunn, KHPA, KU Med Center, Truman Med Center, & more
 * Closed the office, archiving all files (electronic and paper), as well as
disposing of all tangible assets according to 501c3 laws. Was the last one out
the door.
 * Annual audit preparation & documentation, as mandated by the Board of
Directors for a 501c3 (3 audit years over 11/2 year tenure)
 * A/P & A/R. Achieved a 2R2 D&B rating (rated in upper 7% of like-size
businesses for financial stability)
 * Evaluated, negotiated for, & bought office equipment, furniture, & supplies
(including printers, scanners, etc.)
 * Created, installed, & managed hard-copy files in addition to e-file
information storage & retrieval for all corporate document files (reports,
correspondence, and more)
 * Processed & documented information requests in accordance with federal
privacy regulations & laws
 * Oversaw operational requirements of the physical office; served as the
liaison between CareEntrust and their vendors, including building management,
security, & maintenance
 * Arranged conference calls & video conferences, many of which were recorded
and archived
 * Created templates &presentations, correspondence, and other documents

Emergent Family Responsibilities Springfield, MO 8/2007 to 3/2009
Moved to Springfield, Missouri to care full-time for terminally-ill parent

Lockton Benefit Group (LBG), Lockton Companies, Kansas City, MO 4/2006 to
7/2007
Tenure cut short to care for a terminally-ill parent.
Project Coordinator/Executive Assistant
 * Provided high-level administrative support to compliance attorney (including
client PowerPoint presentations)
 * Developed WebEx educational seminars as events and meetings for over 150
participants
 * Planned the multi-tiered annual off-site benefits conference (~500
attendees)

Coca-Cola Bottling of Mid-America, Lenexa, KS 9/1999 to 1/2006
Executive Assistant to the Mid-America Division G.M. & Coca-Cola Enterprises
Vice President
 * Highly confidential position assisted the chief executive of a 4-state
division (2100 EE in 20 branches)
 * Gatekeeper for & manager of chief executive's calendar, email, phone &
correspondence (confidential and routine). Coordinated his conference calls and
video conferences.
 * Meeting planner for all division-wide & national meetings, including
catering, meals, entertainment, & housing. Chose sites by working with sales
departments. Negotiated and signed facility contracts.
 * Prepared reports, presentations, name tags, & meeting materials for 4 to 200
participants
 * Resolved all customer complaints directed toward the chief executive
 * Made all travel arrangements, private & commercial flights, as well as
coordinating them with other travelers from other divisions/branches, as well as
Atlanta corporate office. Completed all executive's expense reports.
 * Coordinated employee, charitable, & community activities (e.g., Kansas City
Chiefs, JDRF, & more)
 * Coordinated all facility reservations and IT resources for the division
headquarters
 * Provided/coordinated advanced work at hotels, restaurants & entertainment for
CCE corporate executives
 * Project coordination at the chief executive's direction

Truman Medical Center, Kansas City, MO 9/1990 to 6/1998
  Earned progressively responsible positions, listed chronologically below (
Department of Continuing Medical Education 9/1995 to 6/1998
CME COORDINATOR
Planned, coordinated, & administered internal, regional, & national events for a
nationally-accredited CME dept.
 * Administered CME including published materials, on-line enduring materials,&
distance education, plus more
 * Interacted w/ national speakers, hospital staff, university admin., specialty
societies, community organizations
 * Composed event brochures, meeting syllabi, & marketing for regional/national
meetings within event budgets
 * Coordinated CME Dept. Advisory Committee meetings, event planning committees,
event faculty, and support services (e.g., media, graphics, photography, and
more) at multiple institutions
 * Took minutes, composed reports for and responses to the Accreditation Council
for CME
Department of Emergency Medicine (DEM) 9/1990 to 9/1995
OFFICE MANAGER & EXECUTIVE SECRETARY (Administrative support for the
department's Professor/Chair)
 * Research support for peer-reviewed journal articles, manuscripts, & grants
 * Edited and prepared Institutional Review Board protocols, abstracts, slides,
figures, and poster presentations
 * Maintained Curriculum Vitae (ranging from 12 to 90 pages; 1 to 3 volumes)
 * Created/maintained financial accounts for research grants, professional
accounts, as well as expense reports
 * Made all travel arrangements, national & international
 * Took minutes at staff & department meetings for residency documentation
 * Supported PGY-1 residents from match to graduation (documentation, rotations,
etc.)
SENIOR SECRETARY
 * Appointed Assistant LAN Administrator (1992)
 * Honored as "Emergency Department Staff of the Season, Fall 1994" by clinical
staff (MDs, residents, nurses)
 * Coordinated education of PGY-1 emergency medicine residents
 * Secretary for the Medical Director, City of KCMO Emergency Medical Services &
DEM Research Co-Directors who were 1) President, MO Chapter/American College of
Emergency Physicians, & 2) Consultant to the World Health Organization, as well
as, President of the American Board of Applied Toxicology Clinical Professor,
Schools of Medicine and Pharmacy
SECRETARY
 * Reported to and assisted the DEM Executive Secretary, preparing manuscript
submissions & algorithms