IVELLISSE WOODSON
41 Hudson Avenue, Haverstraw, NY 10927
845|461|9547
[Send email using form at bottom]
EDUCATION
Florida Metropolitan University 1998
B.S. Business Management/Marketing
EXPERIENCE
Receptionist | LifeCycle Pharma, Inc., NY
12/2007 – Present
Supports administrative and accounting staff to assist in completing projects
and
tasks.
Work closely with office manager in dealing with office maintenance as it
relates
to waste disposal, temperature and repairs. Requests maintenance order through
electronic system via building management website.
Monitor office supplies inventory and places orders periodically, as needed
Coordinates catering for meetings; sets up food in dining area; clean up meeting
areas after use
Ensures office equipment is working properly; secures repair services when
needed.
Under the supervision of the Site Administrator in the finance division, pay
invoices
and prepare expense reports for office staff. Ensure all expense reports are
submitted to corporate office oversees for processing.
Make air and ground travel arrangements for office staff.
Assists communications director with building content for company’s intranet and
internet.
Assists communications director with creating and maintaining contact
distribution
lists.
Drafted and composed travel SOP/Guide manual for the NY office.
Provides support and assistance in creating organizational systems for the
accounting associate.
Provides support to IT consultant in placing orders for equipment and parts
through
preferred vendor; follows up on timely arrival of orders.
Assists public relations director with marketing material for company-sponsored
events. Assists business development manager with proposals and presentations.
Makes car reservations for staff and confirms reservations
Makes hotel reservations for traveling executives, domestic and international.
Print, collate and archive various document projects, as assigned.
Medical Assistant | DeCarlo Chiropractic, New City, NY
09/2007 – 12/2007
Greet patients at arrival to the office and ensure their comfort.
Set up patients with medical equipment, ensuring facilities and equipment are
utilized safely and adequately.
Provide administrative assistance as needed, which includes various ad hoc
projects
and tasks.
Schedule appointments for the practice’s Spanish-speaking patients.
Assist chiropractor in maintaining an efficient and productive schedule,
ensuring all
patients are seen in a timely fashion.
Office Services Assistant | Tishman Speyer, Inc., New York, NY
04/7 – 7/07
Provided key administrative support to members of firm staff from various
departments, in the absence of their designated assistants.
Offered administrative support in various tasks and activities with varying
degrees
of involvement and difficulty at off-site locations.
Answered phones courteously, determining how best to respond to callers’ needs.
Responded to caller inquiries, provide information when appropriate and
determine when to forward calls and to whom.
Took clear and accurate phone messages.
Managed, organized paperwork.
Opened, sorted, organized, distributed and responded to mail.
Maintained well-organized filing systems that allowed for easy tracking of
information.
Managed copying and collating of materials.
Organized messenger service, overnight delivery, and other mailing.
Managed schedules for designated senior staff.
Scheduled meetings, confirm attendance, arrange food for designated senior
staff.
Organized designated staff expense reports.
Administrative Assistant | TCC Group, Inc., New York, NY
9/06 – 2/07
Assisted with general office management by performing reception duties; order
supplies; receive, sort and distribute mail; act as liaison with building
maintenance
staff; assist in the maintenance of office equipment; and maintain client files.
Planned and coordinated firm and board meetings in addition to providing support
for meetings as necessary.
Served as general back up for any work overflow including two remote facilities.
Provided primary support to the firm’s President and CEO as well as to select
members of the company’s various board committees, including coordinating and
scheduling meetings, travel arrangements, and calendar management.
Performed as key point of support to select principals from the firm’s
consulting
staff with scheduling client meetings, conference calls and interviews.
Proofread, formatted, and edited client-related documents; performed extensive
internet research; copying and binding reports; and data entry for surveys.
Supported the Human Resource functions of the firm with tasks as assigned.
Assistant Office Manager | Sciens Capital Partners, New York, NY
9/00 – 11/03
Assisted two Managing Directors and five Partners.
Improvised and improved office procedures.
Met demanding deadlines.
Provided document management support, organizational charts, quarterly goal
charts, financial spreadsheets, correspondence, merged mailings, and special
projects.
Managed calendar planning and arranged international and domestic travel.
Negotiated contracts for the purchase and lease of office equipment.
Assisted in hiring administrative staff.
Senior Parts Clerk | Circuit City, Inc. Orlando, FL
2/96 – 5/00
Ensured orders were accurate and on schedule.
Assessed inventory requirements to ensure proper stocking.
Coordinating training sessions for new department associates.
CSR/Dispatcher | Circuit City, Inc. Orlando, FL
1/94 – 2/96
Created complex scheduling routes daily for repair technicians.
Answered multi-line phones and fulfilled customer inquiries politely and
efficiently.
SKILLS
MS Office Suite (Word, Excel, Power Point, Publisher, Outlook), Adobe
Bilingual (Spanish)
Scanning technology
Web site development
Internet research
Takes the initiative and seeks new work challenges
Demonstrates leadership skills, integrity, personal responsibility, and
initiative
Ability to prioritize and multi-task
Excellent record-keeping and file maintenance
Effectively coordinates multiple tasks with attention to detail
Maintains a positive attitude in the work environment
REFERENCES
Furnished upon request. |
