CARMILIA HILLMON
538 Tanner Trail
Pflugerville, Texas
Phone: [Send email to request phone number] 84-1388
Email: [Send email using form at bottom]
February 11, 2009
To Whom It May Concern:
With great interest and enthusiasm I am very interested in your available
position as an Administrative Assistant. My skills and qualifications are a
sure match for your requirements for this position. Therefore, I am submitting my
rιsumι for your review and consideration. Please allow me to explain briefly the
contribution I would make with your organization.
Throughout my 7+ year career as a paralegal, administrative assistant and United
States Army soldier, I have demonstrated proficiency in all core office
administrative functions, including document preparation, internal/external
communications, data and records management, meeting scheduling, financial tasks
and task prioritization. In short, I can manage the office without supervision,
juggle multiple tasks effectively, and maintain confidentiality with highly
sensitive materials and matters.
In addition, I have experience in working with high net worth clients, both of
which require extra attention to the people management side of business.
Through successfully managing both internal and external relationships, I have
accelerated the achievement of goals and positioned myself as a valuable resource
in a variety of situations.
I would bring to your company not only these administrative skills, but also a
positive, cooperative attitude that I have displayed throughout my career. I
remain calm under pressure and adapt to meet the unique needs of each
organization. I will be there to ensure that the needs of my supervisor are met
promptly with organization, timeliness and the self discipline needed to get the
job done.
Again, my rιsumι will detail the required skills and background you seek. I
would welcome the opportunity for an interview at your convenience, and I thank
you in advance for your time and consideration.
Sincerely,
Carmilia Hillmon
Enclosure
Carmilia D. Hillmon
_____________________________________________________
538 Tanner Trail Austin, Texas 78660, Cell [Send email to request phone number] 84-1388, [Send email using
form at bottom]
OBJECTIVE
Administrative Assistant
EXPERIENCE
Business Assistant Jan 2008 to Present
Position is responsible for assisting management with business/financial related
paperwork for the Clinical Pharmacology site. Position helps to ensure that the
CRU operates as effectively and efficiently as possible relative to study
acquisition, costing, controllable costs, staffing, invoicing, equipment, and
space utilization.
Track study start and end dates and coordinate with Financial Services
Contracts area to open and close studies in the accounting records, including
requesting study numbers.
Assist with the calculation of revenue, including providing mid-month revenue
estimates and month-end revenue recognition results to Financial Services.
Review contracts to initiate monthly invoicing and preparation of invoice.
Forward invoicing to Financial Services Accounts Receivable area for recording in
accounting records, including any support in resolving client issues.
Track orders/backlog information, including coordinating results with the
financial analyst.
Process volunteer payments requests for studies with Financial Services.
Coordinate and assist the business unit financial analyst in the preparation
of profit center and support unit budgets.
Assist the Financial Services department, as required.
Coordinate compliance timesheets and enter timesheets totals to Peoplesoft
Time and Labor, including entry of project labor.
Assist in the preparation of requests for capital expenditures.
Administrative Assistant/Receptionist II Jun 2007 to Jan 2008
Covance Inc, Austin, Texas 78752
Provides general secretarial, clerical and administrative support for the
Clinical Research Unit. Greets, receives and routes all visitors, clients, and
vendors, routes incoming calls, and performs miscellaneous clerical tasks for the
clinic.
Acts as a receptionist by greeting and directing visitors having business with
the company
Ensures that all visitors have temporary security identification and are
escorted from the lobby into appropriate business area.
Provides general administrative support for CRU staff (e.g. opening mail,
screening phone calls, correspondence, photocopying, and filing.
Performs set-up, maintenance, and archiving of employee training files as
directed.
Performs general bookkeeping duties, as required (e.g. coding invoices for
payment).
Prepares client related correspondence for shipment.
Processes employee expenses ensuring the stipulated control mechanisms are
followed.
Handles disbursements and monthly reconciliation of the Purchase Card.
Interacts with Financial Services to provide monthly FTE report, monthly
backlog report, and monthly aging report, as required.
Orders office supplies for the unit.
Assists Administration Department as needed.
Supports departments efforts on scheduling activities (e.g. client visits,
scheduling meetings, maintaining calendars, agendas, etc.) as needed.
Creates FedEx packages, makes photocopies and stuffs envelopes.
Maintains an employee contact list.
Sorts departmental mail, orders office supplies (including paper for copy
machines and fax machines), and helps to keep the copy and mail rooms neat and
clean.
Initiates service calls for required office equipment repairs.
Performs other related duties as assigned.
Internship (Marketing) Aug 2006- Dec 2006
Central Texas College, Killeen, TX
Created and conducted a national student survey involving media preferences
Created advertising materials for campus events
Assisted with creating and editing the College Student Newsletter monthly
Researched various college/university web sites for a comparison analysis of
perspective student accessibility
Anchored Video Instructional Guide for the Distance Learning Video Program for
English studies for the Central Texas College Web Site
Prepared scripts for the KNCT Central Texas College TV program, CTC-TV
Paralegal Specialist US Army Apr 1999- Oct 2003
4th Infantry Division, Fort Hood, TX
Prepared and supervised the preparation of court-martial records, board
proceedings, and preliminary hearings
Conducted investigations and research activities
Maintained quarterly/monthly reports and filing systems both electronically
and manual
Prepared Correspondence
Prepared Line of Duty investigations
Prepared depositions
Interviewed clients to determine nature of problems
Provided legal assistance (power of attorney etc.) Interacted with up to 150
customers daily. Initiated contact in a positive manner, listened to their
needs, and resolved customer problems and complaints amicably and professionally.
Experienced in providing superb customer service with zero customer complaints.
Fielded problems and complaints and offered guidance. Courteous phone skills.
Prepared clients for examinations before trial hearings
Assistant Manager US Army Mar 2002- Jan 2003
Operated a computer daily to complete report requirements, scheduling, and
inventory control. Transmitted information from paper copy into the computer.
Utilized computerized systems both Microsoft and Excel.
Trained Soldiers on S-1 operations, standards, procedures and safety
requirements.
Delegated tasks for up to 8 soldiers on a regular basis. Recognized
outstanding soldiers through incentive programs.
SKILLS
Adept at both oral and written communication. Interacts effectively with
individuals of all levels.
Demonstrates record of high performance standards, including attention to
schedules, deadlines, and quality work.
Types 60 words per minute
Equal Opportunity Advisor
EDUCATION
Tarleton Central Texas University, Killeen, TX (Bachelors of Business
Administration in Marketing)
Central Texas College, Killeen, TX (Associates of Business Administration)
Certificate of Completion, Manager Development Course, Newport News, VA
Primary Leadership Development Course
REFERENCES: Reference Name: Meena Naik
Reference Company: Naik International
Reference Title: Business Owner
Phone: [Send email to request phone number] 41-0203
Type: Professional
Reference Name: Chanel Hall
Reference Company: Keller Williams Realty
Reference Title: Accountant
Phone: 757-589-1794
Type: Personal
Reference Name: Vinod Mohan
Reference Company: IBM
Reference Title: Software Engineer
Phone: [Send email to request phone number] 97-8753
Email: vinodmohan@bww.com
Type: Professional
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